Gathering and building upon the knowledge, methodology, tactics, data, and insights gained from negotiations is challenging, especially when categories are only sourced every few years and sourcing teams change members. The intense collaborative efforts of a sourcing initiative often end with the signing of a contract, but all too often the paperwork and knowledge of the negotiations are filed away in a place where they are misplaced or forgotten. When the contract is up for renegotiation, natural employee turnover almost guarantees that few of the same individuals initially involved participate in the re-sourcing of the spend category.

Our Solution
The eBreviate eSourcing Suite's Sourcing Team Tools module provides strategic sourcing teams with a collaborative web-based workbench to capture and reuse all the knowledge and information gained during a sourcing effort. The module makes it easy to create a knowledge library of methodologies, templates, and results in a centralized location that is easily accessible to all authorized users through the Internet. The result: sourcing efforts become a repeatable process and an intellectual capital repository is created for future reference.

Key Features

Benefits


Key Features

Secure, Integrated Platform
	•	Highest level of security using the latest SSL (secure socket layer encryption) and role-based user security model
	•	Integration with other modules in the eBreviate eSourcing suite
	•	Customized screens that incorporate customer branding and preference
User-Friendly, Searchable Filing Structure
	•	Easy-to-view content table structure and intuitive navigation, using filing cabinets, folders, and subfolders
	•	Template filing structures allow sourcing teams to easily copy and reuse existing best-in-class processes and approaches
	•	Document storage for simple text, URLs, file attachments, and contact details, with subject and description fields by entry for easy classification and searching
	•	Drag-and-drop capability allows simultaneous upload of multiple documents
	•	Advanced search capability easily finds target information in folder names, document entries, and document attachments
Customized Document Sharing Privileges
	•	Automatic addition of new users to public team list to enable immediate access to share documents across all teams
	•	Advanced security to assign access to filing cabinets, folders, and documents by team or individual user
Document Tracking and Email Notifications
	•	Document-level history tracking and email notifications to assigned users triggered by date or by additions, deletions, or changes to entries
	•	Document versioning directly within Sourcing Team Tools, including rollback to the previous version
	•	Sourcing team progress and specific sourcing team events tracked through use of category, document, and user statistics

Procurement Organization Benefits

	•	More structured, disciplined sourcing process
	•	Reduced sourcing cycle times
	•	Efficient re-use of inhouse procurement knowledge
	•	Standardization of sourcing best practices
	•	Improved negotiations through better access to historical information