Although distributing, collecting and analyzing RFIs, RFPs and
RFQs is an essential part of strategic sourcing and the negotiation
process, traditional methods are time-consuming and labor-intensive.
The process generally involves multiple repetitive steps, intensive
paper-based activities, and cumbersome data collection and analysis.
Procurement professionals also need to collect other sourcing-related
data from various sources to make informed decisions. However, without
a simple data collection tool they often forgo the time to gather
other relevant information that can make their decision-making more
effective.
Our Solution
The eBreviate eSourcing Suite's RFP and Sourcing Survey module replaces
the traditionally repetitive, paper-based processes with a web-based
solution that streamlines and standardizes the data collection and
analysis process for all your global buying needs. Survey builder
functionality makes it simple to create custom RFPs and surveys
from scratch or using templates, and automated communications and
tracking simplify management of the RFP process. Sophisticated reporting
provides savings estimates and side-by-side comparisons of questions
to facilitate evaluations. The result: your procurement professionals
and sourcing teams are freed from administrative details, giving
them more time to focus on important strategic issues.
Key Features
Benefits
Key Features
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Secure, Integrated Platform
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Highest level of security using the latest SSL (secure socket
layer encryption) and role-based user security model
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Integration with other modules in the eBreviate eSourcing
suite
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Ability to integrate with existing corporate systems, including
ERP, MRP and CRM applications, through defined APIs and data
feeds
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Secure partitioning of event data to support units in a decentralized
organization
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Customized screens that incorporate customer branding and
preference
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Intuitive, Comprehensive Survey Builder
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Flexible, customizable format for data collection supporting
all question types from simple text to multiple choice and
complex pricing matrices
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Ability to attach files to posted surveys, such as specification
documents and CAD/CAM files, for supplier review
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Library functionality to store templates, sections, pricing
tables, or A.T. Kearney Procurement Solutions best-in-class
RFPs for copy and reuse
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Collaborative development of RFPs and surveys among assigned
buyers
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Multi-currency options, multi-language capability and custom
time zone display
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Streamlined Communications and Event Management
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Real-time environment captures responses with attachments
immediately in a secure database with additional validation
for accuracy upon final submission
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Multi-round dynamic negotiations with history of previous
submissions
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Automated supplier communication based on predefined and
user-defined events, as well as a message board to post RFP-specific
questions and answers
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Tracking reports display RFP completion levels and other
participation details
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Automated Analysis and Evaluation
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Powerful analytic tools to monitor and measure results, including
side-by-side comparison reports of responses, total cost and
savings calculations, bid optimization, and data export capability
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Automatic or manual evaluation of responses at question level
or using frameworks based on user-defined attributes and weighting
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Administrative level management and reporting on activity
and results
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